A New Year, a New Blog

a-new-year-a-new-blogWith the start of a new year always come changes big and small, and for us it’s time for a pretty big change. Long-time followers of EventD8 will know that we’re the event planning resource branch of Worldwide Ticketcraft. EventD8 has been a valuable source of information and ideas for event planners, but it’s time for something new. With great excitement for what’s to come, we’re announcing the end of the EventD8 blog, and the beginning of a new event planning blog on the Worldwide Ticketcraft website.

Fear not! If you love the ideas, news, articles, and other content you currently get on the EventD8 website, it’s easy to switch over to our new blog. If you want to continue receiving our news without interruption, all you have to do is subscribe to the new blog, here. You can also subscribe to the news feed here.

It’s always a little bittersweet saying goodbye to a venture you’ve poured your efforts into for many years, but when you’re moving on to bigger and better things, it’s for the best. All of us here at EventD8 are looking forward to spreading our wings at the new Worldwide Ticketcraft blog, and providing even more helpful articles and event planning ideas for you in the years to come!

EventD8 has fulfilled its purpose, and the business has grown beyond it. Consolidating our branding under the Worldwide Ticketcraft banner will offer all sorts of new opportunities. It will also allow us to bring you a more cohesive and easy-to-navigate online experience. Once we’ve switched over to the new blog, you’ll get a smoother, more polished reading experience. So, don’t forget to opt in to receive our event planning news at our new blog.

From all of us here at EventD8, thank you for reading, and have a happy and successful 2017!


Customize Your Ticket Security with Our New UV/Blacklight Feature

security tickets

You already trust Worldwide Ticketcraft to provide the best in DIY ticket options, especially when it comes to modern security features. Of course, we’re always striving to offer state-of-the-art features for our tickets, whether that be novel materials and printing processes, useful products that complement your admissions packages, or better ways to handle security. Today we’d like to introduce our newest offering: customizable UV/blacklight security features.

You can now add a UV/blacklight security feature to any of our DIY tickets (General Admission or Reserved Seating), giving you peace of mind and ease of ticket checking at the venue on the night of your big event. UV/blacklight security is perfect for nightclubs, theatres, or outdoor venues, especially for events taking place in the evening. Low lighting is no excuse for sloppy ticket handling, and a UV security feature streamlines the checking process and makes it extremely difficult for forgeries to slip past. Just take a look at the image above to see this great new feature in action on a real ticket!

The best part is that our UV/blacklight security feature is customizable, too! We can use your logo or watermark to customize the UV-reactive image, making it easy to check tickets and help your guests breeze through entry. Fewer lines and less of a pain for the door attendants! The UV/blacklight image is applied to the back of a ticket, leaving the front unobstructed to best display your custom ticket designs.

As always, our tickets can be personalized to your heart’s content, and ordered in a wide variety of colors, styles, themes, and layouts. Try filling in your event information on our existing customizable designs, or uploading your own artwork! The UV/blacklight security option is available in addition to these already beloved features of ordering with Worldwide Ticketcraft. We want your next event to be a roaring success, and that starts with great admissions products.

With UV/blacklight features added to our suite of practical and effective security measures, you can be sure that only genuine ticket holders are getting through the door at your next event. Worldwide Ticketcraft is committed to upholding the highest standards in security and quality while providing you with easy-to-use ordering and design interfaces, as well as competitive prices and shipping times. With the admissions products taken care of, you can focus your energies on making your events truly special. The artists and venues you work with will thank you for your attention to detail and focus on security.

(Fund)Raise Awareness with Pink Ribbon Products


You probably know a breast cancer survivor. Around a quarter of a million women in the United States are diagnosed with breast cancer each year, so it is a very common cause to fundraise for, and a very worthy one. Next month, October, is Breast Cancer Awareness Month, and the perfect time to kick your fundraising efforts into high gear. In a previous article, we talked about 7 Ways to Fundraise for Breast Cancer Awareness All Year Long, and today we’d like to share one of our new admissions product lines in an effort to promote awareness.

Introducing the Pink Ribbon Awareness line: admission tickets, raffle tickets, posters, and wristbands all featuring a pink ribbon motif and color scheme. The pink ribbon symbolizes hope, and the importance of research and treatment for breast cancer sufferers. It is instantly recognizable and brings together entire communities of breast cancer survivors, fighters, and their supportive friends and family. So when you’re planning a fundraising event for breast cancer awareness, the pink ribbon is a perfect design theme, and is now available on some of our most popular customizable products.

Some key features you’ll find for these pink ribbon products include:

  • Customizable text. Have your admissions products tailored to your event.
  • Logo upload option. Is your organization putting on a fundraiser? Get recognition by adding your logo to admission products, so your guests know just how committed you are to the cause.
  • Sequential numbering. For admissions and raffles, this feature makes staying organized and tracking sales a breeze.
  • High quality materials. Have your admissions products look and feel professional in every way. Tickets make great souvenirs of the event for attendees!
  • Fast shipping. All of the pink ribbon products ship within 5 business days or less! Quick delivery to anywhere in the US, or internationally.
  • Upload your own image. Don’t want to use our pink ribbon designs? You can design your own art and backgrounds, and upload them for completely DIY printing.

We’re really excited about fundraising for breast cancer awareness this October, and hope you’ll join us in fighting for a great cause. Worldwide Ticketcraft is the best place to find all your fundraiser event products, and our new Pink Ribbon Awareness line is ready for action. As a community we can beat cancer by raising funds to further research, support those currently affected by the illness, and boost awareness for women everywhere.

Up Your Admissions Game with The Ticket Wallet

Pocket_Ticket_Folder_4 Pocket_Ticket_Folder_3

Today we’d like to share a secret from working in the events business for so long: the single best way to create a positive first impression for your event is to deliver admissions items like tickets in the perfect package. A ticket, pass, or badge is the very first way your guests engage with an event, so it should reflect the experience you want attendees to have. As an organizer, you need to be thinking about how to package your tickets to create that positive association with your event, and extend your branding to the materials guests see first. Our favorite solution at Worldwide Ticketcraft is the fully customizable Ticket Wallet.

When they are beautiful, functional, and packaged in a way that is organized and attractive, tickets become more than the simple pieces of cardstock or plastic they start out as. Admissions products act like ambassadors for your event, being the first tangible piece of an experience that you want them to remember. The best tickets can also become souvenirs, to be held onto as a link to the good memories guests will associate with your event. Using a product like the Ticket Wallet allows you to extend your event branding, provide information to guests, and get them excited for the occasion while also staying organized for it. We’ve listed some of the major benefits of ticket wallets below:

  • Storage and organization. Whether hanging onto multiple tickets for the entire family when attending a performance or sporting event, or trying to keep many tickets for a multi-day conference or convention together, the ticket wallet provides the perfect storage option. Easier to carry and locate than a stack of tickets, this deceptively simple product helps keep lost tickets to a minimum and keeps your event running smoothly.
  • Easier mailing. With customizable dimensions, a ticket wallet can be made to fit the size of envelope you send tickets in by mail. The durable cardstock helps prevent tickets being folded, crumpled, or otherwise damaged in the mail.
  • Consistent event branding. If admissions products are the first thing your guests see about your event, you want them to be wowed! An attractively designed ticket wallet with your logo, promotional photos, and color scheme gets people excited to attend.
  • Providing key information. Especially good for longer events or events with multiple components, a ticket wallet can be printed with key contact info, a basic schedule, a map, or any other vital pieces of information your attendees may need. Because they’ll likely have the wallet on hand throughout the event, it’s a perfect place for commonly referenced information to be printed.
  • Looking professional. You may have noticed that your tickets were enclosed in a similar wallet product for the last big stage production you saw, or the last conference you attended. All the major events companies are catching on to how useful and attractive a product like this is. With a minimal financial investment relative to other aspects of event organization, a ticket wallet adds a lot of perceived value to attendees, and makes any event look more professional.

Of course, being fully customizable, you design it yourself and can include anything your clever event planner’s mind can come up with! The Ticket Wallet is such a flexible and multipurpose admissions product that you can use it to fill whatever needs your next event has. Your attendees will be impressed, and your event will stand out as being better organized and more recognizably branded.

When you’re ready to up the game of your admissions products, check out our ticket wallet page and request a quote here.

Stand Out From the Crowd with “The Cricket”: Meet Our New, Clear Ticket and Credential Product

Stand Out From the Crowd with The Cricket Meet Our New, Clear Ticket and Credential ProductIf you regularly organize events, you probably get bored with looking at the same kinds of tickets all the time. Even if you try to order custom tickets or use a new design, it doesn’t always make it into the kind of keepsake that gets guests thinking about their memories of your event and how much they enjoyed themselves. If you’re looking for a truly unique ticketing product that will take your event to the next level in professionalism and great design, Worldwide Ticketcraft has just the thing available! It’s called The Cricket, which is essentially an oversized ticket printed on a clear plastic. With a single glance, these new clear tickets grab attention like no other admissions product.

Most tickets are fairly impersonal, and produced at the lowest cost available, with simple text for the event details, and a plain background. Paper or cardstock tickets and credential badges are also not the most durable, often requiring laminating or plastic sleeves if they will be used over multiple days. The Cricket is different; these durable plastic creations have a multitude of features which make them stand apart from a traditional ticket, including:

  • Full color printing on clear plastic. These tickets are vibrant like no other admissions product, with high quality, colorful inks that really “pop”!
  • Personalized for each patron. Each ticket or credentials badge is individually printed, so the customization options are endless.
  • White ink for opacity and variable information. For contrast against the clear background, and effective visual communication, white ink can be used in addition to black and colors.  
  • 20 and 30 mil thickness options. Choose your durability depending on your needs.
  • Any shape or size. However you want to design your ticket or other admissions and events product, you have complete flexibility with The Cricket. Let your imagination run wild!
  • Slot punch for attaching lanyards. Make badges simple to design with this optional feature.

Worldwide Ticketcraft has developed and tested the clear ticket to meet the highest quality standards. Your guests will be impressed by these gorgeous tickets and events products—designed for multiple uses, The Cricket can meet the needs of any venue for admission, ID verification, or special access. Each printed item can be personalized for individual patrons to include a barcode, consecutive number, name, date, or whatever other information you require. Thanks to this unlimited customizability, The Cricket goes beyond just ticketing. Here are a few other options for this revolutionary admissions product:

  • Backstage Pass
  • Membership Pass
  • Commemorative Ticket
  • Sideline Pass
  • Suite Holder Badge
  • Parking Hang Tag
  • Opening Day or Night Admission
  • Oversize specialty ticket
  • Whatever else you can dream up!

Not only does this give you the freedom to design just about anything for your upcoming event, it also makes for a great souvenir for guests to hold onto. Unlike a paper ticket stub, your attendees will want to keep their beautiful clear ticket or badge. When they look at it, they’ll appreciate the effort put into designing a beautiful and functional ticket. The memories of your event will remain strong in their minds, and that’s one of the best ways to attract repeat patrons to your events in future! When you’re ready to make the leap to the next big advance in admissions products, learn more about The Cricket and request a quote here.

6 Things to Consider When Planning a Reunion

6 Things to Consider When Planning a ReunionAre you thinking about hosting a family or school reunion? Ah, reunions! There’s nothing quite like reconnecting with beloved relatives, meeting new family members, or seeing old friends. Hosting a reunion is one of the most personal and rewarding types of event planning, and a good reunion will leave guests with fond memories for years to come. Of course, if you haven’t planned a reunion before, it can seem like a daunting task. With that in mind, we’ve come up with a list of suggestions to help you figure out what kind of reunion you’d like to host, and what you’ll need to do to make it a success.

#1: Why do you want to throw a reunion?
Is there a big milestone coming up for your family (grandparents’ 50th wedding anniversary, a 90th birthday, etc.) or your graduating class (5, 10, or 25 years since you finished high school, college, etc.)? You might have a specific occasion in mind, or you might simply have been thinking about how nice it would be to get your long-distance family members together. Some families only see distant relations for funerals… how depressing! A reunion is a great chance to form positive memories with loved ones or cherished friends whom you might not see regularly.

#2: How big is your reunion going to be?
Is it going to be a smaller affair (25 or fewer people, just immediate family members, or a small club or group from college) or a huge party (50+ people, your extended family and their partners, or your entire graduating class)? A small, intimate reunion can be nice for families who are spread out over a great distance, but a larger reunion gives you the chance to catch up with relatives or friends whom you may not see frequently.

#3: What venue do you want to host your reunion at?
Smaller gatherings may only require the use of someone’s home and yard. A family BBQ reunion can be a great time! But if you want to host a themed party or organize activities for many guests, renting a restaurant, banquet hall, or other venue may be preferable.

#4: How are you going to determine number of attendees?
It’s very difficult to plan a good reunion without having an accurate number of guests to go by! The number of people who will attend determines what kind of venue you’ll want to rent, how much food to order or prepare, and many other aspects of reunion planning. A Facebook event just won’t cut it when planning a major event, as the numbers are never accurate, and older relatives may not even have an account–or a computer, for that matter! Sending out invitations with an RSVP date is the classic way to gauge attendance. An even better option is to include the contact information your guests will need to RSVP right on the ticket! Our Design-it-Yourself Invitation Tickets provide RSVP information on your event ticket.

#5: How are you going to handle admissions?
Handling admission on the day of the event is especially important for large school reunions or massive every-remotely-related-family-member-you-could-track-down get-togethers, to ensure everything runs smoothly. Pre-selling tickets is one of the best ways to both gauge the number of guests you’ll have, and provide the money needed to pay for venue rental, catering, and any entertainment you may want. One of the simplest and most cost-effective custom ticket options out there is our Design It Yourself Computik General Admission tickets. Simple to design and order, they’re an excellent choice for any reunion event.

#6: What time of year would be best for your reunion?
The month you plan to hold your reunion event can really determine how many people are able to attend. Although you could hold an indoor event at any time of year, large reunions at outdoor locations such as campgrounds, cottages, gardens, or islands can really be the most fun, especially for families. Having an outdoor family reunion means there’s no shortage of activities to keep children occupied, and opens up more food options like picnics and barbecues.

Late summer is a great time to hold a reunion, when the weather is good, the kids are out of school, and the young adults of the family are not yet occupied with college studies again. Late summer is also a good bet for hosting school reunions, because it’s the slow season for many businesses and a time that many people like to take their vacation days to travel. If you start planning now, it would be a snap to pull together a reunion in 6-8 weeks.

While there are still many details to think about, hopefully this article has given you the basic starting points for planning your reunion event. With the right preparation, planning a reunion doesn’t have to be stressful, and the results will be worth it. Having a chance to make memories with family members or friends you don’t get to see very often is a special event worth celebrating and commemorating.

Broadway Shows This Coming Season

EventD8 - Broadway Shows This Upcoming Season - 05-08-2016 - V1Here is a shocking and controversial statement… There is more to Broadway than just Hamilton! Right now the hottest ticket in town is Lin-Manuel Miranda’s musical about Alexander Hamilton, one of our founding fathers. And it is absolutely impossible to get tickets. Those who saw the show off-Broadway or booked tickets early in the show’s run are extraordinarily lucky, as the show is now sold out for the foreseeable future. But that doesn’t mean there aren’t dozens of other shows on Broadway that are well worth your time and money! To get you ahead of the crowd, here’s the scoop on some of the major shows that will be debuting on Broadway in the 2016-2017 season. It might be a good idea to book your tickets now!

If you know anything at all about musicals, you know about Cats. It is one of Andrew Lloyd Webber’s most popular and successful shows, running 18 years on Broadway. This upcoming season, Cats is back with a brand new production from the original director, Trever Nunn, and a brand new choreographer, Hamilton’s Andy Blankenbuehler! If you missed it the first time around, or even if you saw it a hundred times, you should book now. This new production is going to be a very hot ticket!

Natasha, Pierre and the Great Comet of 1812
Natasha, Pierre and the Great Comet of 1812, a musical adaptation of Leo Tolstoy’s War and Peace, debuted off-Broadway in a tent in 2014. After appearing on multiple critics best of lists, it is now triumphantly arriving on Broadway at the Imperial Theatre later in 2016. The show uses an interactive style of storytelling with the musical being staged around the audience. And for those who want a little bit of star power, Josh Groban will be playing the leading role! If you are a fan of history, literature, handsome pop stars, or just have a thing for Russia, this is a show you can’t miss!

Long before the Broadway success of The 25th Annual Putnum County Spelling Bee, writer and composer William Finn was the toast of Broadway for his semi-autobiographical musical Falsettos. Dealing with the delicate subject matter of being gay in 1980s America, this groundbreaking musical won multiple Tony awards. Now it is back with a brand new revival production from the original director James Lapine. This is sure to be a critical hit so it might be worth getting tickets early on so you can have bragging rights later!

The beloved childhood animated film is being made into a Broadway musical! The team behind the classic Broadway musical Ragtime (Terrence McNally, Lynn Ahrens, and Stephen Flaherty) reunite to tell the story of the possible Grand Duchess Anastasia Nikolaevna of Russia, the youngest daughter of the last Czar. The musical will expand on the movie with brand new songs and characters. Hamilton proved that shows about history are hot on Broadway, so between that and the name recognition of the film, you can expect tickets to go fast!

There are a ton of incredible shows on right now on Broadway and it doesn’t look like that is going to change anytime soon! Worldwide Ticketcraft loves the theatre, from Broadway to community productions. If you are looking to give your latest production that extra edge, we are here with professional and affordable tickets for your venue that every audience member will feel privileged to hold!

On with the show!

How to Order High School Football Tickets for Your Season

How to Order High School Football Tickets for Your SeasonOrder a football ticket that looks slick and professional. Worldwide Ticketcraft offers custom tickets to meet your needs for your football season. All you have to do is click here and follow the steps below:


On this Football Season page, you will find 2 game day ticket types that we offer; general admission or reserved seating. For our purposes, let’s go with “Design It Yourself Digitik – General Admission” for a basic football ticket.

Step 1Step 2 – QUANTITY

This is a simple design it yourself football game ticket. Here you will see a more detailed description of the product, and the number of tickets that you would like to order. For the purposes of this guide, let’s start out small with 100 tickets. Click on “Customize Order” to head to the next screen.

Step 2Step 3 – CUSTOMIZE

Here is the ticket customization and preview screen. On the left-hand side, you will see a number of customization options. Step 1: Click to select a design; this is where you will select the colored design option you want to use. Second, put in your ticket information. Then you just need to specify the time, date, venue, and stub details. You will see your design take shape before your eyes. If you scroll down, you will see Page 1 is the front of the ticket and Page 2 is the back of the ticket with a general disclaimer. Make necessary changes by selecting the page. Then click on the green “Approve/Checkout” button to head to the next step.

Step 3Step 4 – APPROVE

This is the final step before checkout. You will see an example of exactly what your tickets will look like. Just click the checkbox to accept the conditions of the sale and click “Continue”.

Step 4Step 5 – SHOPPING CART

At this point you will find yourself back on the main DIY Products page. In the top right hand corner, you will see your cart, with the item number and price of the tickets beside it. Click on it to go to your shopping cart.

If you want, you can create an account with us to receive tracking notifications on your order and to easily reorder. Or you can “Checkout as Guest”. Let’s make an account!


Just fill out your information on the “Create an Account” page and click on the bottom at the bottom to continue.


You have created your account! To get to the checkout page, let’s go to “Click here to login”

Step 7Step 8 – LOGIN

Just put your username and password here and login.

Step 8Step 9 – CHECKOUT

After creating an account, all of your shipping information should already be here. If not, fill out your zip code to select a shipping method and click “Continue”. At this point you also have the option to “Save for Later” by clicking on the grey disk image, or click “Continue”.

Step 9Step 10 – ENTER PAYMENT

The final step is entering your payment information and clicking on the “process credit card” button to finish the sale. You’re done!

Step 10As you can see, getting the perfect football tickets printed for your season is easy to do yourself with our online ticket template. We also have baseball and basketball tickets, dance, orchestra and performance tickets so whatever your high school is looking to print, we have you covered.

WorldwideTicketcraft.com has everything you’ll need to run a successful and safe event; badges, raffle tickets, posters, wristbands, concession tickets and more! Have a fantastic season.

The Magic of the Theater

The Magic of the TheaterCan you remember the very first time you saw a musical? The crowd, the lights, the stage, the actors… and of course the songs. All of it coming together into a spectacle that can leave audiences breathless with tears or standing on their feet cheering. For many people, that first taste of theater can set them on a journey they will follow for the rest of their lives. And there is one stop on that journey that everyone should make: Broadway.

Broadway has shaped the world of popular entertainment for over a hundred years and today is still going strong. Walk anywhere near Times Square in New York City and you can feel the draw of the theater, with giant flashing signs advertising dozens of shows. Every single night, thousands of people sit in those theaters and are entertained by some of the most talented performers in the world. A ticket to a Broadway show is literally a ticket to another world; a world of imagination and wonder. Just holding a ticket to the theater can give someone the feeling of possibility and excitement. And that goes far beyond just Broadway.

Brilliant theater is produced all over America. From professional regional theaters to high school productions, the spirit of performance is strong all over the country. Take amateur theater, for example. In many cases there is nothing amateur about amateur theater. The cast and crew of these shows put in months of rehearsal and every bit of their passion to create an experience that their audience will remember. In some towns, the local theater is at the very heart of the community. The musical productions, plays, and concerts that the town puts on are points of pride and works of love. Everyone in the town buys tickets, often weeks in advance! If you ever wonder where the singers, dancers, and actors of Broadway get their start, this is it. Once they cut their teeth on amateur productions, entertaining audiences gets into their blood.

And don’t forget about high school musicals! The productions, not necessarily the TV show or films. For students, the involvement in this kind of a production goes far beyond a local amateur musical. The kids play all of the parts, regardless of the ages of the characters. The sets are designed by students, the band is made up of students, the technicians are students… Heck, sometimes even the box office is run by students! All of this happens under the watchful eyes of teachers whose passion for theater can be infectious. Even if the students decide not to follow theater as a career, positive memories of their high school musical can follow them all their lives.

It is safe to say that, for the audience, everything starts with their ticket. A ticket is the very first impression a production makes. A polished, professional ticket can raise expectations that a really special performance awaits the ticket holder. At Worldwide Ticketcraft, we offer professional and affordable tickets for any kind of production that you are putting on. Musical, play, concert… You pick the ticket style, the graphics, the text, and we provide the tickets! After all of the weeks of rehearsal, costume and set design, lighting, booking the theater, you want your production to be a polished and professional as possible. And with our tickets, that is exactly what you will get.

One of the keys to the success of any production, no matter how big or how small, is to have professional, attractive show tickets. Worldwide Ticketcraft has just the tickets to give your next production that extra professional edge. There are DIY options like General Admission or Reserved Seating Performance and Stage Show Tickets, and Performance Tickets with Security Features. Tickets are full color, you can upload your own design or choose from one of the themes, and they ship in just 3-5 days.

And now, on with the show!

9 Steps to Make Your Next Dance Recital a Smashing Success

9 Steps to make your next Dance Recital a Smashing SuccessAre you ready to run a sensational dance recital?

You may be a seasoned dance recital planner or it may be your very first time organizing a dance performance. Either way, there are points and tips that can be removed and improved upon each year to ensure that your next dance recital is a smashing success.

Whether your recital is for ballet, modern, jazz, or another form of dance, there’s a lot of planning that goes into a successful performance day. There are sets, programs, costumes, photographers, and the management of the performers themselves—not to mention their parents! It definitely pays to start planning your recital early and carefully, paying close attention to details and by following a recital checklist.

  1. Set a Budget
    Price out your venue, setting, decorations, lighting, costumes, photography, and awards. Based on all of these expenses and the seating capacity at your venue, you can set out a realistic ticket price for the event.
  1. Book a Venue
    The most expensive part of your budget will be the venue. Make sure that the venue you choose is not only appropriate for your budget and with a suitable stage, but that there is also ample room backstage for your performers. It’s a good idea to pick a venue in a convenient location and with accessible parking. A good venue can really set the tone for your entire recital.
  1. Save the Date
    Once you’ve determined the availability of your venue, lock into a date and announce the recital with a Save the Date invitation so that families have plenty of notice.
  1. Get the Right Tickets
    Once you’ve set your ticket price based on the expenses in your budget, it’s a great idea to have your tickets prepared early so that you can start selling them at your studio and at dance classes. Whenever students attend their rehearsals, you can remind them about picking up tickets for their friends and family.There are professional and convenient recital tickets available online via Worldwide Ticketcraft that can be ready to ship within 5 business days. Choose from reserved seating or general admission tickets that are fully customizable; your dance recital will stand out with full color and “Design-It-Yourself” dance recital tickets with recital themed images to choose from.
  1. Call for Costumes
    Get measurements of all of the children well in advance and keep a record for easy reference. An Excel document or an organized database will allow you to sort by name, size, etc. Costumes are one of the key points of a dance recital so this is a great item to get started with early.Order your costumes and check them carefully for the correct styles and sizes when they arrive. Make sure to have your dancers try on the costumes several weeks before the performance.
  1. Set & Decoration
    There is a lot that you can do for decoration, no matter your budget. Depending on the theme that you’ve picked, your decorations might be quite simple, like a season (spring) or an element (water) or more involved like a time period. Whatever theme you choose, make sure to stick to your budget. Recruit volunteers with a creative flare and make it fun to participate in the decorating process.
  1. Source a Photographer
    Contact experienced photographers and choose one who fits your budget and who also has excellent customer service. Confirm the dates and times as well as the package options. Give parents the option of both individual and group photos. Photographers with recital experience should offer both in packages. Check in with your photographer again one week before the recital.
  1. Prepare for the Show Content
    Consider all of your dance groups and levels and have them begin to prepare their choreographies several months in advance. Practice makes perfect and the lead up to the show is one of the most memorable, exciting, and educational experiences that the dancers will ever partake in. As the rehearsals progress, keep an eye towards the arc of your show and what order you would like to put the run of show.
  1. Plan your Awards
    Your awards, whether they are medals or trophies, should fit into your allocated budget. Consider how you will conduct the awards portion of the presentation. Why kinds of awards will you give out? “Best Team Player”, “Most Dedicated”, “Finest Improvement”, “Top Troupe Member”, etc. Spend time considering the allocation of the awards and give yourself enough time to have the awards ordered and shipped. Also consider the presentation of the awards and how that will fit into the arc of the recital.
  1. Lock In to your Programs
    There are many moving parts to putting on a recital and many pieces of the performance can change and shift as the months go by. For this reason, it can be better to start with a very rough template but then leave your program until the month before the event takes place. This will give you some wiggle room to change the order of performances, to include all of the appropriate people to thank, etc.

There’s a lot more to running a recital than just taking snapshots of adorable children dancing. There is a lot of thought and care that goes into the planning over the course of several months or even an entire year. Staying on your game will keep the focus away from backstage angst and instead on the showcase of the performers. When you layout a clear plan and refer back to your checklist regularly, you’ll avoid a lot of stress and hassle and ensure that your recital is a smashing success!