6 Things to Consider When Planning a Reunion

6 Things to Consider When Planning a ReunionAre you thinking about hosting a family or school reunion? Ah, reunions! There’s nothing quite like reconnecting with beloved relatives, meeting new family members, or seeing old friends. Hosting a reunion is one of the most personal and rewarding types of event planning, and a good reunion will leave guests with fond memories for years to come. Of course, if you haven’t planned a reunion before, it can seem like a daunting task. With that in mind, we’ve come up with a list of suggestions to help you figure out what kind of reunion you’d like to host, and what you’ll need to do to make it a success.

#1: Why do you want to throw a reunion?
Is there a big milestone coming up for your family (grandparents’ 50th wedding anniversary, a 90th birthday, etc.) or your graduating class (5, 10, or 25 years since you finished high school, college, etc.)? You might have a specific occasion in mind, or you might simply have been thinking about how nice it would be to get your long-distance family members together. Some families only see distant relations for funerals… how depressing! A reunion is a great chance to form positive memories with loved ones or cherished friends whom you might not see regularly.

#2: How big is your reunion going to be?
Is it going to be a smaller affair (25 or fewer people, just immediate family members, or a small club or group from college) or a huge party (50+ people, your extended family and their partners, or your entire graduating class)? A small, intimate reunion can be nice for families who are spread out over a great distance, but a larger reunion gives you the chance to catch up with relatives or friends whom you may not see frequently.

#3: What venue do you want to host your reunion at?
Smaller gatherings may only require the use of someone’s home and yard. A family BBQ reunion can be a great time! But if you want to host a themed party or organize activities for many guests, renting a restaurant, banquet hall, or other venue may be preferable.

#4: How are you going to determine number of attendees?
It’s very difficult to plan a good reunion without having an accurate number of guests to go by! The number of people who will attend determines what kind of venue you’ll want to rent, how much food to order or prepare, and many other aspects of reunion planning. A Facebook event just won’t cut it when planning a major event, as the numbers are never accurate, and older relatives may not even have an account–or a computer, for that matter! Sending out invitations with an RSVP date is the classic way to gauge attendance. An even better option is to include the contact information your guests will need to RSVP right on the ticket! Our Design-it-Yourself Invitation Tickets provide RSVP information on your event ticket.

#5: How are you going to handle admissions?
Handling admission on the day of the event is especially important for large school reunions or massive every-remotely-related-family-member-you-could-track-down get-togethers, to ensure everything runs smoothly. Pre-selling tickets is one of the best ways to both gauge the number of guests you’ll have, and provide the money needed to pay for venue rental, catering, and any entertainment you may want. One of the simplest and most cost-effective custom ticket options out there is our Design It Yourself Computik General Admission tickets. Simple to design and order, they’re an excellent choice for any reunion event.

#6: What time of year would be best for your reunion?
The month you plan to hold your reunion event can really determine how many people are able to attend. Although you could hold an indoor event at any time of year, large reunions at outdoor locations such as campgrounds, cottages, gardens, or islands can really be the most fun, especially for families. Having an outdoor family reunion means there’s no shortage of activities to keep children occupied, and opens up more food options like picnics and barbecues.

Late summer is a great time to hold a reunion, when the weather is good, the kids are out of school, and the young adults of the family are not yet occupied with college studies again. Late summer is also a good bet for hosting school reunions, because it’s the slow season for many businesses and a time that many people like to take their vacation days to travel. If you start planning now, it would be a snap to pull together a reunion in 6-8 weeks.

While there are still many details to think about, hopefully this article has given you the basic starting points for planning your reunion event. With the right preparation, planning a reunion doesn’t have to be stressful, and the results will be worth it. Having a chance to make memories with family members or friends you don’t get to see very often is a special event worth celebrating and commemorating.

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7 Ways to Fundraise for Your Summer Camp Program + Advertising Tips

Summer-Camp
If you are an organization that offers summer camp programs for children, now is the optimal time to start thinking of advertising and fundraising options. The kiddos will be out of school for summer break in a few short weeks – which means parents are already making their list of summer camp options. It doesn’t matter what type of summer camp program your organization offers, the goal is always the same, to give children a fun place to enjoy the summer while being supervised, giving parents the peace of mind they need to go to work. The second part of that goal of course, is to bring money in for your organization. April is the perfect time to start looking at your fundraising and advertising options, this way you can ensure that you have enough children attending your program to keep it in business for the upcoming summers. Read on for my 7 favorite ways to fund-raise and advertise for your summer camp program and get started today.

#1: Bookmark Bonanza

It doesn’t matter what kind of summer camp program you have – if it is fun and people know about it, you will get children enrolled. I recommend ordering personalized bookmarks with the activities that your summer camp has to offer, along with your organization’s contact information. You can give these bookmarks to all of the local schools and children’s libraries in your area – it’s a great way to get your program in front of parents and children alike.

#2: Magnetic Personality

Much like bookmarks, personalized magnets are always a great form of advertising and fundraising. Almost everyone will put a good looking magnet on their refrigerator – and when yours has information about your popular summer camp program, parents will hold on to it, knowing they are going to need a summer camp come June. You can give these magnets to schools, day care centers and local children’s gyms and music classes to stick to the entryway of their office or any other magnetic surface. Parents can pick one up as they drop their child off to class, taking it home to stick it on their refrigerator.

#3: A Year’s Worth of Memories

Once you have children enrolled in your program, a great way to raise funds for your organization is by selling goodies that the parents can’t turn down. I love the idea of having someone snap photos of the children having an amazing time at your summer camp, then using those photos to create personalized calendars that can be sold to the parents at the end of the summer. Not only is it a great way to raise funds for your organization – it’s a fun way for the children to have a memento of their summer camp experience. Parents can hang the calendar in their home and hopefully it will remind them all year long to sign up for your summer camp again next year!

#4: Loud and Clear

If your organization hosts a sports themed summer camp, a great way to fund-raise is by hosting a big game at the end of the summer. For example, if your organization hosts a soccer camp, bring all of the children back for a big tournament at the end of the summer. Invite your students’ friends and family members to attend the game and offer personalized megaphones to cheer on their favorite players. You can of course also include raffles and sell food and drink to further your fundraising efforts.

#5: A Picture is Worth a Thousand Words

If there is one thing that every parent loves – it’s a great photo of their child. During your summer camp have someone snap a few pictures of each child having a wonderful time. Then, at the end of the camp, ask the children to put together a personalized photo frame to give to their parents. You can add your organizations name and contact information to the photo frame and as it is displayed in their child’s bedroom all year, your organization will stay fresh in the minds’ of the parents all year long.

#6: Roll with It

To get the word about your summer camp out to even more people, consider wrapping your car with a giant vinyl sticker. The sticker of course will provide all of the information about your summer camp, including activities and contact information. Depending on how much driving you do each day, you can get your organization in front of thousands of people. You could even hire individuals to place a giant sticker on their car, furthering your efforts.

#7: Memory Lane

One of my favorite ways for children to remember all of the fun they had all summer is through journaling. Your organization could order personalized notepads to be given to each child at the beginning of summer camp. Then, give the children a few minutes at the end of camp each day to write about all of the fun that they had. Parents will always keep a journal that their child wrote in, it is a personal keepsake that will be cherished forever – and lucky for you, this one will be branded with your organizations information.

YOUR TURN: How does your organization fund-raise and advertise your summer camp programs? Please share your tips below!

photo via artur84 via FreeDigitalPhotos.net