6 Things to Consider When Planning a Reunion

6 Things to Consider When Planning a ReunionAre you thinking about hosting a family or school reunion? Ah, reunions! There’s nothing quite like reconnecting with beloved relatives, meeting new family members, or seeing old friends. Hosting a reunion is one of the most personal and rewarding types of event planning, and a good reunion will leave guests with fond memories for years to come. Of course, if you haven’t planned a reunion before, it can seem like a daunting task. With that in mind, we’ve come up with a list of suggestions to help you figure out what kind of reunion you’d like to host, and what you’ll need to do to make it a success.

#1: Why do you want to throw a reunion?
Is there a big milestone coming up for your family (grandparents’ 50th wedding anniversary, a 90th birthday, etc.) or your graduating class (5, 10, or 25 years since you finished high school, college, etc.)? You might have a specific occasion in mind, or you might simply have been thinking about how nice it would be to get your long-distance family members together. Some families only see distant relations for funerals… how depressing! A reunion is a great chance to form positive memories with loved ones or cherished friends whom you might not see regularly.

#2: How big is your reunion going to be?
Is it going to be a smaller affair (25 or fewer people, just immediate family members, or a small club or group from college) or a huge party (50+ people, your extended family and their partners, or your entire graduating class)? A small, intimate reunion can be nice for families who are spread out over a great distance, but a larger reunion gives you the chance to catch up with relatives or friends whom you may not see frequently.

#3: What venue do you want to host your reunion at?
Smaller gatherings may only require the use of someone’s home and yard. A family BBQ reunion can be a great time! But if you want to host a themed party or organize activities for many guests, renting a restaurant, banquet hall, or other venue may be preferable.

#4: How are you going to determine number of attendees?
It’s very difficult to plan a good reunion without having an accurate number of guests to go by! The number of people who will attend determines what kind of venue you’ll want to rent, how much food to order or prepare, and many other aspects of reunion planning. A Facebook event just won’t cut it when planning a major event, as the numbers are never accurate, and older relatives may not even have an account–or a computer, for that matter! Sending out invitations with an RSVP date is the classic way to gauge attendance. An even better option is to include the contact information your guests will need to RSVP right on the ticket! Our Design-it-Yourself Invitation Tickets provide RSVP information on your event ticket.

#5: How are you going to handle admissions?
Handling admission on the day of the event is especially important for large school reunions or massive every-remotely-related-family-member-you-could-track-down get-togethers, to ensure everything runs smoothly. Pre-selling tickets is one of the best ways to both gauge the number of guests you’ll have, and provide the money needed to pay for venue rental, catering, and any entertainment you may want. One of the simplest and most cost-effective custom ticket options out there is our Design It Yourself Computik General Admission tickets. Simple to design and order, they’re an excellent choice for any reunion event.

#6: What time of year would be best for your reunion?
The month you plan to hold your reunion event can really determine how many people are able to attend. Although you could hold an indoor event at any time of year, large reunions at outdoor locations such as campgrounds, cottages, gardens, or islands can really be the most fun, especially for families. Having an outdoor family reunion means there’s no shortage of activities to keep children occupied, and opens up more food options like picnics and barbecues.

Late summer is a great time to hold a reunion, when the weather is good, the kids are out of school, and the young adults of the family are not yet occupied with college studies again. Late summer is also a good bet for hosting school reunions, because it’s the slow season for many businesses and a time that many people like to take their vacation days to travel. If you start planning now, it would be a snap to pull together a reunion in 6-8 weeks.

While there are still many details to think about, hopefully this article has given you the basic starting points for planning your reunion event. With the right preparation, planning a reunion doesn’t have to be stressful, and the results will be worth it. Having a chance to make memories with family members or friends you don’t get to see very often is a special event worth celebrating and commemorating.

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Back to School: Looking Forward to Fall Events

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It’s hard to believe that September is just around the corner, and for some parts of the United States school has already begun. While the back to school season is bitter sweet for many, there is so much to look forward to. There are the academics, of course, but outside of the classroom there are so many extracurricular events that take place throughout the fall. Looking forward, it’s hard not to get excited!

Now is the time to consider how you’d like to shape your year. What sports teams or social clubs would you like to try out for or get involved with? With each activity comes a different set of schedules and commitment. Extracurricular activities can get busy, but being a part of a team or group is an enriching social experience that you’ll always look back on and remember fondly.

If you’re a sports enthusiast, taking note of your favorite team’s fall schedule is definitely something to look forward to. Whether its football, soccer, or the cheerleading squad, participating in any of these teams as a member or as a sports spectator will definitely mean marking your calendar with fun! While some events might be free, there may be events that require obtaining tickets in advance. Plan ahead to purchase tickets so you don’t miss out on exciting events.

What other clubs and committees are available at your school? Do a bit of research and make sure that you know what the options are. From chess to debating, drama to dance, student council to singing, there’s something available for any student’s taste. Each club will have their own fall schedule for meetings and special events. Check your school’s club listings to find something that will be a good fit for you, and if you’re really lucky your school might even offer a Club Day where the groups showcase their offerings.

Homecoming is an annual autumn tradition and many people, towns, high schools, and colleges will likely be coming together sometime in late September or early October to welcome back alumni and former residents. What does your school have planned for homecoming this year? Will there be a banquet? A homecoming dance? Will your school have a football game, or another sporting event? Homecoming is such a great way to feel connected to your school and to your community. Check the date for your homecoming events and make sure to circle it on your calendar.

It might seem early to think about it now, but Halloween is just around the corner and, as the fastest growing holiday, it can also be the most creative and playful. If you’re a spook-enthusiast you might start thinking about your Halloween costume now. Take note of any special Halloween events and dances that will be taking place at your school so you can participate. You might even like to get involved with your school’s event organizing committee. From the decorations to planning theme music to arranging the tickets and promotions, volunteering is a great way to socialize and be connected at school.

Behind the scenes of any of the autumn events taking place at your school, there is always a hard-working organizing committee. Consider volunteering with your school’s committee of hard working visionaries. Many hands make light work, and it can be a very rewarding experience to join in the planning efforts with other school-spirited volunteers. Organizers of any of these school team events should start thinking now about how the events will play out. Now is the time to get the right tickets to make sure that your event goes smoothly. Check out the vast array of tickets at Worldwide Ticketcraft to choose the tickets that will be right for you.

We hope that you have a smooth transition back to school and that this fall is eventful and productive for everyone.

Raising Funds at Your Holiday Event with Custom Raffle Tickets

Chinese Raffle Ticket

If you’re looking for a great way to raise money at your upcoming holiday bonanza, but have the need to do it on a budget then fundraising with auctions is for you! There are several different types of auctions for your special event –  we are outlining two of our favorites, raffles that utilize Chinese raffle tickets and for those events that will have a entrance ticket component, our large custom raffle tickets. Both are sure to please and will take your fundraising event to the next level.

Up first, Chinese auctions which are very similar to silent auctions except they have a raffle component added to the mix. Instead of bidding on items by a written bid it is done by using Chinese Raffle tickets. Customers buy a number of tickets for a set price, then use the tickets to bid on the items that are on display by dropping them in a fishbowl next to the item. Each customer can put as many tickets as they want in the fishbowl. Once the auction has ended, the winning ticket for each auction item is drawn and the winner is announced!

If you are looking for raffle tickets that can double as an entrance ticket with a graphic and that can hold more information about your event – our Large Custom Raffle Tickets are perfect! You can upload your logo and text instantly online. There’s a variety of colors to choose from, you can choose an image from our design library or upload your own to complete your ticket. The overall process gives you the flexibility to make your tickets as unique as your event.

Both of these auctions are perfect to use for fundraisers around the holidays, think of the possibilities for raffle fundraisers at schools, galas, art shows, carnivals, and much more. Ticket costs are low compared to the actual value of the auction items so buyers and organizations win big! You can add to the fun by having a theme such as Christmas or New Year’s. And of course, you can create your fantasy theme any time of the year! The possibilities are endless!

YOUR TURN: How could you use these auction tickets to amp up your next fundraiser?

Fall Festival in Review: How to Get the Most Bang for Your Buck

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A fall festival is a great opportunity for people to get together to celebrate the changing of the seasons, while also taking part in games and enjoying tasty treats and supporting your fundraiser! Whether your festival is for families within a neighborhood, a local school or college, or a neighborhood church, it is a fun way to get people together. The key to planning a successful fall festival is to embrace the prep time and be willing to think outside the box!

Organizing a fall festival is a big undertaking. In order to create a successful event early planning and organization are vital! Know your objectives! When planning try to keep in mind the size you want your event to be and what age range you are planning it for. Are you planning a kid friendly fundraiser, or a fun event that the entire family can enjoy for free? Do you want people to wear costumes to your festival? What size space will you need to hold the event successfully? By asking all of these questions, you can really design a fall festival that will work best for your target audience and yield the best return for your fundraiser.

To begin, it’s important to create a budget and stick to it. As you plan your event, involve your leaders and volunteers in the brainstorming and decision-making process.  By asking the leaders for ideas, feedback, and suggestions from the start, you’re encouraging them to offer their input throughout the rest of the event.

Then, once you have decided who those leaders are create VIP/Volunteer/Crew/Parent or other custom badges for each of your team members – this way it will be easily to spot those important people on your team in a snap! This will be especially important once the festival is buzzing with business.

Next, you will need to decide how to charge for festival games and treats. Roll tickets are the perfect solution to redeem for playing a game. If you decide there will be an all-inclusive price you could use customizable event tickets that include a stub to tear off. Make sure to spread out the festivities – you don’t want ticket sales jammed up with insanely long food lines, so make sure you have the support you will need depending on the size of the event. Make sure that you are utilizing each volunteer, and once the event starts if a particular activities becomes super busy, move team members to that area for back up support.

Third, choose a fun theme – the possibilities are endless when it comes to fall. Pumpkins, ghosts, bats, ghouls, scarecrows – oh boy! Make sure your location is large enough to accommodate your plans so you can spread out activities as much as possible.  It can be as simple or elaborate as you want it to be but make sure it’s fun for the kiddos. Decide if you want to include games, hayrides or other activities. Once you know your theme you can get your decorations, games and posters ordered. This is the fun part!  Puppet shows and face painting are budget friendly options that all kids enjoy – and of course, don’t forget to designate a part of the parking lot for trunk or treat.

Of course, always be sure to have a plan b – begin planning well in advance and give your committee plenty of time to organize, brainstorm and prepare. After all, the purpose of your fall festival is not only to give your community an event they will look forward to – you want your festival to be a fundraising success for the charity that you are raising funds for too!

Fundraising Tricks & Treats: How to Organize a School Trunk or Treat

Tricks and TreatsWith summer fading and October fast approaching, it’s time to start thinking about how you can give the kids a safe Halloween experience that still lets them do all the things they love about the holiday — putting up decorations, playing games with their friends, wearing the coolest new costumes, and of course…the candy! This year, organize a trunk or treat!

Seek out like-minded parents who are willing to donate their cars for an evening of fun. You should get the word out in advance so everyone will have plenty of time to prepare. Have the kids help decorate the car trunks and truck beds with their favorite spooky decorations such as bats, ghosts, cobwebs, or skeletons! Have someone there at every car to hand out candy and treats to the kids – parents, this is your chance to get in on the fun, so get working on those costume ideas!

With a good group of committed volunteers, there’s no limit to what you can do with your trunk or treat — haunted houses, organized games with prizes, or even live music! Best of all, you can use this experience to raise money for your child’s school. Sell tickets at the “gate,” for food, drinks, and carnival games, with all profits going to the school. You can create memorable, customized tickets for your Halloween event that they’ll ship right to your door. Find local retailers who are willing to donate to a good cause and set up a raffle. The only thing kids love more than costumes and candy is winning awesome prizes (while dressed in costume and full of candy)! We have got you covered there too — you can pick up a roll of quality raffle tickets at a price that’s less than a penny per ticket!

For a safe alternative to trick-or-treating this year, try a trunk or treat! Your kids won’t get exhausted as they do when roaming the neighborhood, it’s easier to keep an eye on them, and you don’t have to worry about cars passing through. Just as importantly, it can bring your families together while raising money for your child’s favorite club, team, or school library. Use your imagination and the possibilities are endless!

 

Colorful, Durable Wristbands are Perfect for Back to School and Autumn Events!

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Between back to school and autumn – there are plenty of opportunities for fun activities for the entire family! If there is one thing that all of these events usually have in common (besides being super fun!) is that many of them require the attendee to be actively moving about. And the last thing that anyone wants to keep track of while having a good time is their event ticket. This is especially true if you have little ones in tow or will be getting wet (bobbing for apples, anyone?)

We offer a great alternative for the active event goer, our affordable, colorful and durable wristbands can be used in lieu of traditional tickets. Each wristband comes with a tamper proof tab printed on tear resistant and waterproof material, which means the risk of lost tickets is virtually impossible. Custom text can be added to our pre-made designs, or you can create a completely original look by uploading your own. If security is also a priority, sequential numbering is offered at no additional cost – making your event security a breeze.

Here is a list of some family activities, all of which would be perfect candidates for wristband tickets – if you are hosting any of these events, you should definitely consider them:

  • pumpkin patches
  • haunted houses
  • fall carnivals
  • holiday boat parades
  • breast cancer 5k
  • hayrides
  • school dances
  • school field trips
  • holiday home tours
  • corn-mazes
  • ghost tours

Aside from offering verification at admission, our convenient, colorful wristbands are a great way to determine age appropriate activities, such as adult vs. child rides and alcohol consumption at the beer garden – our bright colors make them easily visible from a distance too, even in the dark!

YOUR TURN: What fall families activities do you have on your calendar?